Woodlands School

A happy, inclusive school where we celebrate all achievements

Packington Lane, Coleshill, Birmingham B46 3JE

01675 463590



GDPR communication with parents

Data Protection (the ‘GDPR’) and Woodlands School

Dear Parent

As you may already know, on 25th May 2018 the General Data Protection Regulation (GDPR) came into force. This has replaced the Data Protection Act 1998 and is intended to improve the safety and security of personal data held by organisations, and make sure that people understand what information is held about them and why.

We have always taken great care of the personal information we hold about pupils and parents, but the new law means that we are taking some further steps, and we want to tell you about these.

  1. Firstly, you should be aware that you have a number of rights under the GDPR. You have the right to:
  • Be informed about how we use your personal data.
  • Request access to the personal data that we hold.
  • Request that your personal data is amended if it is inaccurate or incomplete.
  • Ask us to erase your personal data if there is no compelling reason for its continued processing.
  • Request that the processing of your data is restricted.
  • Object to your personal data being processed.
  1. On our website you will find our new privacy notice for pupils and parents www.woodlands.warwickshire.sch.uk/ which explains in detail what personal data we hold, why we hold it and who we share it with. This also provides details of our Data Protection Officer (DPO) [schoolDPO@warwickshire.gov.uk] who provides us with advice on compliance with GDPR and our data protection obligations, and can be contacted if you wish to make a request or complaint about your personal data. The privacy notice also explains about your rights to complain to the Information Commissioner’s Office.


  1. We are reviewing our policies and procedures. New and revised policies will be published on the school’s website, which can be accessed www.woodlands.warwickshire.sch.uk/.


  1. If anyone’s personal data is likely to be significantly involved or affected when we develop new systems or introduce new technology, we will carry out a data protection impact assessment to ensure that privacy issues are addressed.


  1. Your consent – we have made some changes to our data collection and [any other forms which have been revised] to bring them in line with the new law. This means that we may have to ask you to consent to things again.

If you would like any more information about GDPR, you can visit the Information Commissioner’s website and in particular the Guide to the General Data Protection Regulation webpage.

Privacy Notices

Please click on the links below to view our Privacy Notices

Privacy Notice for Parents & Pupils

Privacy Notice for Staff


Privacy Policies:

Here you can find the "Policy Documents" for each company used by us to handle data. All of the following companies conform to GDPR standards within their documentation.


Parent Pay:  https://www.parentpay.com/parentpay-and-gdpr/

Evolve: https://evolve.edufocus.co.uk/myevolve/privacy.asp

Class Dojo: https://www.classdojo.com/privacy/

Cpoms: https://www.cpoms.co.uk/wp-content/uploads/2015/12/DfE-Cloud-Services-for-Schools-Checklist-CPOMS.pdf

Sims: https://www.capita-sims.co.uk/privacy-notice

Microsoft Email: https://www.microsoft.com/en-us/TrustCenter/CloudServices/office365/GDPR

Leaf Hopper enterprise support:   http://www.solarforschools.org.uk/GDPR/LeafhopperPrivacyPolicy.pdf

Cool Milk: https://www.coolmilk.com/privacy-cookie-policy/

Education City (Edmentum international): https://www.educationcity.com/privacy-policy/

Tapestry online learning: https://tapestry.info/privacy.html

Eduspot including, Teacher2parent, Behaviour Watch: https://eduspot.co.uk/privacy-policy/

Tempest Photography: https://www.htempest.co.uk/policies/privacy-policy

Capita Reading Cloud: https//www.capita-readingcloud.co.uk/privacy-notice

Guide dogs UK: https://www.guidedogs.org.uk/privacy-policy/

3P Learning: http://www.3plearning.com/privacy/

Educaterers Ltd:  https://educaterers.co.uk/downloads/privacy-notice-cp050-2.pdf

ORC: https://www.ocr.org.uk/about/our-policies/website-policies/privacy-policy/

OCN: https://www.opencollnet.org.uk/centres/policies-and-procedures

Asdan:  https://www.asdan.org.uk/privacy-notice

Wjec: https://www.wjec.co.uk/home/privacy-policy.html

Edexcel Pearson: https://www.pearson.com/corporate/privacy-notice.html 





     Subject Access Request Form

                    Click the link above to download the form

          Third Party Consent Form

                                Click the link above to download the form